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HCRN seeks coordinator for Big Ten consortium

Hoosier Cancer Research Network is seeking a motivated, experienced individual for the position of Big Ten Cancer Research Consortium Coordinator.

HCRN is a not-for-profit oncology research organization founded in 1984 to bring cancer clinical trials to community oncology practices. In collaboration with academia, cancer consortia, and other research organizations, HCRN conducts multi-site investigator-initiated studies for all types of adult cancer. HCRN serves as the administrative headquarters for the Big Ten Cancer Research Consortium (Big Ten CRC).

JOB DESCRIPTION:

  • Serves as the administrative assistant for the Big Ten CRC.
  • Provides administrative support to the Executive Officer for the Big Ten CRC.
  • Supports and actively promotes the organization’s mission and values.
  • Provides administrative assistance for the research development and operations team.
  • Assists with project development and planning to ensure more efficient service and organization of the office.
  • Manages study development tracking system and enters protocol details and development events in study tracking system.
  • Enters initial protocol development information into the OnCore system and manages study information within OnCore.
  • Updates assignment information as identified in OnCore reports.
  • Assists with all Big Ten CRC teleconference agendas and minutes.
  • Planning and logistics for in-person Big Ten CRC related events and meetings, scheduling calls and meetings.
  • Maintains relationships with internal and external customers by arranging continuing contact, setting priorities, and resolving problem situations. This includes planning and scheduling Clinical Trial Working Group and study status calls, meetings, and appointments; managing both paper and electronic files; and communicating information to staff and customers via phone, mail, websites, and email.
  • Communicates with physicians (study chairs and scientific committee chairs) and other research collaborators such as funders, biostatisticians, and basic scientists.
  • Manages miscellaneous administrative duties, including correspondence, problem-solving and answering inquires, both external and internal.
  • Manages Big Ten CRC website calendar.
  • Organizes and facilitates Big Ten CRC trainings, meetings, conferences, and other special events.
  • Assists with key meetings and conferences, handles communications, travel arrangements, and related documentation.
  • Answers calls for HCRN main line and transfers calls as appropriate.
  • Assists with other projects as needed as they relate to Big Ten CRC.
  • Other duties and special projects, as assigned. 

JOB REQUIREMENTS:

  • Minimum 5 years of administrative experience.
  • Proficient in Microsoft PowerPoint, Word, and Outlook calendar functions.

LANGUAGE SKILLS:

  • Ability to read and interpret documents such as computer software and documentation and procedure manuals. Will have the ability to write routine reports and business correspondence.

REASONING ABILITY:

  • Ability to solve practical problems and deal with a variety of concrete issues. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS:

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • While performing the duties of this job, the employee is regularly required to sit and use hands to use a computer. The employee is occasionally required to reach with hands and arms for supplies. Specific vision abilities required by this job include close vision and ability to adjust focus when using a computer.

MENTAL DEMANDS:

  • The mental demands represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Mental demands represent high attention to detail (both written and verbal), managing multiple concurrent tasks, working with deadlines, personal initiative.

WORK ENVIRONMENT:

  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

JOB TYPE: Full-time

JOB LOCATION: Indianapolis, IN (not remote)

Applicants should send resumes by email to Pam Griffin at pgriffin@hoosiercancer.org with “Big Ten CRC Coordinator” in the subject line.

No calls or walk-ins, please.

Hoosier Cancer Research Network is an equal opportunity employer.

About Hoosier Cancer Research Network:

Hoosier Cancer Research Network (formerly known as Hoosier Oncology Group) conducts innovative cancer research in partnership with academic and community physicians and scientists across the United States and internationally. The organization provides comprehensive clinical trial management and support, from conception through publication. Created in 1984 as a program of the Walther Cancer Institute, Hoosier Cancer Research Network became an independent nonprofit clinical research organization in 2007. Since its founding, Hoosier Cancer Research Network has initiated more than 160 trials in a variety of cancer types and supportive care, resulting in more than 350 publications. More than 5,000 subjects have participated in Hoosier Cancer Research Network clinical trials.